Finance
Track event expenses and see the profit on each event
Event expense management software that records costs against the vendor and function that incurred them, client payments as they arrive, and what is actually left on each event.
Most event businesses find out what they made weeks after the wedding is over. Some never do.
Expenses get logged in a notebook, a spreadsheet, a vendor’s WhatsApp message and by the time they’re all pulled together, the client’s next event has already been quoted using last time’s guess at the margin. Lighter records every cost against the vendor and function that incurred it, and every payment as it arrives, so the real margin is visible while there’s still a decision left to make about it.
Costs where they happened
Event expense management falls apart when costs are recorded in a general ledger and the event is somewhere else. Here an expense belongs to an event, a function and a vendor at the same time which is the only way "what did the sangeet cost" has an answer.
Money coming in
Client payments record against the event as they arrive the advance, the interim, the balance. The event knows how much has been collected and how much has not.
Money going out
Vendor payouts are tracked against the vendor and the event, so what is still owed to whom is a number rather than an argument.
Profit on this event, not on this year
What came in, what went out, what is left per event. Most event businesses find out whether a wedding made money some months after it happened, if at all.
Who gets to see it
Financial data is role-gated on the server. Accounts and admin see the money; the roles that do not need it cannot reach it, whatever URL they try.
And it is still your data
Leads, events, customers, vendors, venues and tasks export to Excel whenever you want them somewhere else including after you stop paying.
The financial dashboard is available from the Pro plan; the profit dashboard and advanced analytics are on Enterprise.
Blog on this
- How Event Planners Should Track ExpensesEvent expense tracking works when every cost carries the event, the function and the vendor it belongs to, and when it is recorded while the event is still live.
- How to Calculate Profit on an EventLearn how to calculate event profit using revenue and event costs, calculate event margin and monitor profitability before the project closes.
See it on your own work
Bring one real enquiry to a 30-minute demo and we will set it up live, using your own numbers.